New View User Management for Autodesk Licenses

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Deni Cox, Technical Services Specialist, Applied Software

With the introduction of the named user license model, the way we install, and access Autodesk software has changed. It is now imperative that users get added to the company’s Autodesk Account and assigned software before they will be able to open and use the software. The new license model introduces a different way of user management and license activation, and although not difficult, it is not intuitive.

The Classic View of the User Management in Autodesk Account is where you will find network and monthly licenses. The New View is where you will find the single-user licenses.

The Primary Admin and Secondary Admin roles both have the necessary permissions to manage users in the New View of User Management in the Autodesk Account. The following steps explain adding users and assigning software.

Adding Users

  1. Sign into Autodesk Account > pick By User under User Management (Figure A).
  2. Pick the + Invite Users button at the top right (Figure A).
  3. Add each user by typing their First Name, Last Name, and email address > pick Send Invite (Figure B)
  4. Add multiple users by selecting “switch to multiple invites” (Figure B) and add users in the following format – First Name, Last Name, Email Address and hit enter to ensure that the format is correct > when you’re done adding users – pick Send Invite (Figure C).

                                              Figure A

                                              Figure B

                                           Figure C

Note: Add users separated by a semi-colon (;) or copy and paste the names in the same format.

The user will show as pending until their Autodesk Account is fully authenticated with creation of a password by the person finishing the setup of their account.

Adding Software by User

Under User Management > selecting By User will display the users that have been added to the Autodesk Account.

  1. Select a user.
  • Once the user is selected, the available software will be presented.
  • Pick the Assign button to the right – if the option is Unassign, then the software is already assigned.
  • Pick the back arrow and repeat the process for each user.

Note: When a product is added to an Autodesk subscription contract, a seat is automatically assigned to the contract manager (typically the primary admin). If that person is not a user, the seat will need to be unassigned from him/her before it can be assigned to the desired user.

To unassign software, follow the same process as above, except pick the unassign button next to the software.

Adding Software by Product

Under User Management > selecting By Product will display the products associated with the subscription contract(s) that have the same contract manager.

Once the product is selected, a list of the assigned users will be presented. To assign additional users:

  1. Pick the Assign Users button. The list of users in the Autodesk Account will be presented.
  2. A plus sign will show next to the users that are available to be added to the asset; select the desired user(s).
  3. Pick the Assign button.

Note: When a product is added to an Autodesk subscription contract, a seat is automatically assigned to the contract manager (typically the primary admin). If that person is not a user, the seat will need to be unassigned from him/her before it can be assigned to the desired user.

To unassign software from a user:

  1. Select By Product (Figure A).
  2. Pick the Unassign button to the right of the product (i.e. AutoCAD – including specialized toolsets) (Figure A).

                                             Figure A

Named user management is the first step in the license model change within Autodesk. The elimination of network licenses and future “trade-ins” will have the primary and secondary users spending necessary time in the Autodesk Account to ensure that users have been added and assigned software so they may continue to do what they do without interruption.

Software administration can take time away from more urgent and productive work. When you need to shift your admin workflow to be more efficient, consider getting secondary admin service from the industry-trained experts of Applied Software. Contact Applied Software today for information about short-term or long-term admin help. You can trust Applied with your software admin needs.

With an Applied Software partnership, you have the opportunity to work through your technical issues with professionals like Deni Cox, who has been using, training and supporting end users on Autodesk products since AutoCAD version 2.6 in 1987. Her experience includes college instructor, AUGI CAD Camp and teaching Autodesk University courses in 2009-2011. Deni has Associate and Professional Certifications from Autodesk and is an Autodesk Certified Professional.

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