Sharing Information Quickly With PlanGrid


March 20, 2020 | All, PlanGrid

Teams across the entire architecture, engineering and construction (AEC) industry have a sharing problem. Yet file sharing is essential for teams, because you can’t successfully complete a job without it. For companies using several different software solutions, it can be difficult to share documents with large file sizes.

Most software solutions require a user to download a file then send it manually. Sending the file manually usually involves sending it through email. If the file size is too large to send via email, the user has to upload it to a file transfer/storage website, such as DropBox, and then send a link to that large file. Imagine having to do this every time your vendor asks for the updated set of drawings or every time you send a new drawing set to your subcontractors.

These file sharing woes are virtually eliminated by using PlanGrid, as described in this Autodesk Knowledge Network video, “How to Share Files Quickly Using PlanGrid.” Gone are the days of having to download files and then crossing your fingers to hope that the file size is small enough to send via email. With PlanGrid, you are able to either send a shareable link via email directly within the app, or you can copy and paste a shareable link to send via Zoom, Skype, Teams, or any other workplace software that your team uses to communicate.

Let’s say a mechanical subcontractor’s air handling unit vendor is asking for the most up-to-date version of the mechanical contract drawings. Previously this would be a multi-step process that wastes time due to the large file size. But with PlanGrid the mechanical contractor can share those files quickly with a shareable link, regardless of whether that vendor is a part of the PlanGrid project or not.

This easy process is true for PlanGrid Sheets, Documents, RFIs, Submittals, Tasks, and even Field Reports. You can also email information directly to people not within your project via the PlanGrid app. In that way, you can share information directly from the field. Whether you’re using PlanGrid in the office or in the field, file sharing will not be a headache.

There are different ways you can share information easily via PlanGrid on the web browser. No matter what information you need to share, you can do it quickly using PlanGrid. Connecting owners, general contractors, subcontractors, architects, engineers, and vendors is a tall order that may not have an easy solution.

Simplifying the file transfer process alleviates the divide among all the team members on a project. Saving time on sharing files leaves more time to concentrate on getting your project done on time, within budget and at the quality the owner expects.

If you would like to see how PlanGrid can alleviate your company’s file sharing woes, contact Applied Software today to talk to a PlanGrid expert. Find out what it feels like to spend less time on sharing files and more time on bringing your project in on time and within budget.

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